Data Privacy Notice

City Life Church Luton

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

City Life Church Luton (CLC) is the data controller (you can find our contact details below). This means it decides how your personal data is processed and for what purposes. CLC is a charity registered in England and Wales with number 1138113.

3. How do we process your personal data?

CLC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at CLC.

4. What is the legal basis for processing your personal data?

  • Explicit consent from you so that we can keep you informed about news, events, activities and services;
  • Processing where necessary to carry out legal obligations. These include in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing of personal data is carried out by CLC, a registered charity, not-for-profit body where this data relates to members or former members (or those who have regular contact with it in connection with those purposes). We will never share such information

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church community with your consent.

Some of the services we use to process data, such as Mail Chimp, are hosted outside of the EU.

6. How long do we keep your personal data?

You have the right to request we delete data about you at anytime. Where we have to keep your data for legal reasons, such as gift aid declarations, we will keep it for as long as the relevant legislation requires and then delete it.

7. Your rights and your personal data  

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which CLC holds about you;
  • The right to request that CLC corrects any personal data if it is found to be inaccurate or out of date;  
  • The right to request your personal data is erased where it is no longer necessary for CLC to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;The right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Church Manager, Andrew Adams, at info@loveluton.org.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.